The future of our institution is dependent on the quality and caliber of our faculty. To recruit and retain top professors in a competitive environment, endowed professorships and chairs help to generate funding for research and honor the top achievers at the university.
These awards come in various packages, so we’ve listed some processes and best practices to follow as you steward donors.
|Stewardship Practice||Owner*||WFAA Contact||Notes/Frequency|
|Send Acknowledgment Letter to Donor after new fund has been created||Department/Unit Chair and Administrator||Once fund has been created|
|Send Recommendation for Award for review and approval to Provost’s Office and S/C Dean’s Office||Department/Unit Chair and Administrator|
|Send Award Notification Letter to faculty recipient, WFAA and unit||Provost’s Office||Brian Hettiger||Copy Unit Advancement Team WFAA Fund Administration|
|Send Faculty Recipient notification to donor||Department/Unit Chair and Administrator||Once fund recipient has been selected|
|Send Award Guidelines to faculty||Department/Unit Chair and Administrator|
|Communicate impact to donor regularly||Faculty Recipient||Examples include:
-Thank you to donor upon receiving award
-Sharing research updates or copies of publications
-Connecting through in person interactions
-Providing opportunities for donors to attend events, visit lab/classrooms, etc.
-Thank you and final summary at conclusion of award
|Copy WFAA School/College liaison or fund manager on stewardship communications||Department/Unit Chair and Administrator|
|WFAA Development Support to record all stewardship communications in ABE and OnBase||WFAA Development School/College Liaison||Located on fund record and constituent summary-communication tabs|
|Coordinate additional donor stewardship as appropriate||WFAA and Unit Advancement Teams||Donor-Faculty Meetings Investiture Ceremonies|
*S/C/U staff should partner with their WFAA advancement colleagues to determine roles and responsibilities to maximize their stewardship efforts for their particular areas