Faculty Support

The future of our institution is dependent on the quality and caliber of our faculty. To recruit and retain top professors in a competitive environment, endowed professorships and chairs help to generate funding for research and honor the top achievers at the university.

These awards come in various packages, so we’ve listed some processes and best practices to follow as you steward donors. Click the links below to see a process workflow and samples.

Stewardship Practice Owner* WFAA Contact Notes/Frequency
Send Acknowledgment Letter to Donor after new fund has been created Department/Unit Chair and Administrator Once fund has been created
Send Recommendation for Award for review and approval to Provost’s Office and S/C Dean’s Office Department/Unit Chair and Administrator
Send Award Notification Letter to faculty recipient, WFAA and unit Provost’s Office Brian Hettiger Copy Unit Advancement Team WFAA Fund Administration
Send Faculty Recipient notification to donor Department/Unit Chair and Administrator Once fund recipient has been selected
Send Award Guidelines to faculty Department/Unit Chair and Administrator
Communicate impact to donor regularly Faculty Recipient Examples include:

-Thank you to donor upon receiving award

-One time or Annual Progress Report

-Sharing research updates or copies of publications

-Connecting through in person interactions

-Providing opportunities for donors to attend events, visit lab/classrooms, etc.

-Thank you and final summary at conclusion of award

Copy WFAA School/College liaison or fund manager on stewardship communications Department/Unit Chair and Administrator
WFAA Development Support to record all stewardship communications in ABE and OnBase WFAA Development School/College Liaison Located on fund record and constituent summary-communication tabs
Coordinate additional donor stewardship as appropriate WFAA and Unit Advancement Teams Donor-Faculty Meetings Investiture Ceremonies

*S/C/U staff should partner with their WFAA advancement colleagues to determine roles and responsibilities to maximize their stewardship efforts for their particular areas

Processes

Samples

Communication to Faculty Recipient

Thank you and impact reporting

Investiture & other celebration events

External publicity